Internal Requests

Are you in a University of Cincinnati college, department or student organization? Do you want to produce a product using the University's brand for your department or organization? If so, you're in the right place! Learn about how to request approval below based on your group's payment method.

NOTE: Our office will be closed from 12/21-1/1, with limited staff until 12/8. Any requests submitted prior to noon on 12/20 will be reviewed prior to the holiday closure.

Paying with university funds?

Are you in a University of Cincinnati department or student organization paying with university funds (P-card, Purchase Order)? Do you want to produce a product using the University's brand for your department or organization? If so, you're in the right place! Learn about how to request approval below.

Approved Internal Vendors Internal Request Form

Internal Request Process

Start the planning and request process early. We recommend at least 30 days before your event.
Select an approved internal vendor to produce the products.
Design artwork for the product. The internal vendors can help you design the artwork if needed. Check out the Artwork Do's and Don'ts for artwork guidelines.
Complete the Internal Request Form (linked above). You will need to upload the final artwork and quote from the vendor into this form. Please fill out this form with as much information as possible and please fill out one form per item you are ordering.
We will review your request. It typically takes between 1-3 days to process each request. After your request has been reviewed, we will notify you and the vendor of the status of the request.

Note: Approval to use the University's brand (i.e. on a t-shirt) does not constitute approval to use the brand again, including on reorders, without seeking additional approval.

Paying with personal funds?

If you represent either a University of Cincinnati college or student organization and are paying with personal funds (such as crowd funding), your group may be eligible for a sale with university licensee Graphic Cow. Please follow the steps below and submit a Graphic Cow Inquiry Form.

Graphic Cow Inquiry Form

Graphic Cow Process

Begin gathering information and ideas. Think about styles of apparel & designs for the apparel. New groups will typically be capped at either 1 or 2 items depending on group size. You should also have the following information:
1. Number of people in your group/organization
2. Contact information for the Business Manager for the college or RSO
3. Store marketing plan
4. Timeline of the store opening
5. Where you would like the items shipped (if not doing individual shipping)
6. Idea for 1-2 products
  1. Artwork must include 'University of Cincinnati' or the institutional lockup
  2. If RSO, RSO rules about use of brand apply and the full RSO name or CSI approved nickname must be present
  3. The C-Paw is not allowed for use with Graphic Cow merchandise
  4. Non-apparel items are outside the scope of this program
Fill out the Graphic Cow Inquiry Form (above).
Once we have all of the information and approve your college/RSO's sale we will connect you with the team at Graphic Cow. Graphic Cow will help with the designs (if needed) and take care of setting up the entire store.
While Graphic Cow is putting together your store, work on finalizing plans to market the store (social media, emails, etc.).
Graphic Cow will send over a link to your store once they have received all licensing approval. Once you receive this link, you can begin promoting your store.
If your group opted for bulk shipping, your group will need to organize and distribute items to purchasers once you receive them from Graphic Cow
Graphic Cow can provide metrics for how well your sale went. Please take time to review how your sale and marketing efforts went. Successful sales (going beyond minimums) can help increase you item potential.