January 5, 2019

Judge John A. West; Dr. Robin Engel

1. Exiger Update

Judge West; Director James Whalen

1. Purpose and Goals
2. CCC Responsibilities
   1. Internal Investigations and Complaints
   2. Use of Force

Chief Maris Herold

1. Internal Investigation and Complaints Policy
2. Investigation Process
3. Annual Update

Chief Maris Herold

1. Use of Force Policy
2. Investigation Process
3. Annual Update

Chief Maris Herold

Judge West

CAC Members

• Judge John West, Chair
• Eric Abercrumbie
• Peg Fox
• Kennerly Newlin
• Jack Martin
• Sinna Habteselassie
• Ennis Tait

UC Administration

• Robin Engel
• Maris Herold
• James Whalen
• Dudley Smith

Judge John West, Chairman, and Dr. Robin S. Engel

• Judge West began the CCC meeting by calling the room to order.
• Name changed from CAC to CCC- Community Compliance Council
• Dr. Abercrumbie was announced in his new role as Special Assistant to the President.
• Dr. Engel announced all 276 Exiger recommendations were all sent by 12/31/2018.
• Outstanding accreditation for IACLEA still stands.
• Dates discussed for Exiger return for presentation to BoT Audit & Risk Management Committee and CCC.
• Judge West discussed new rule to ensure Policy and Procedures are followed on all internal investigations and all Use of Force cases.
• Judge West indicated the new rule will not be to second guess the investigation but to ensure the investigations are compliant with Use of Force policies and citizen complaints policies.
• Judge West will meet monthly with Director Whalen and Chief Herold and then meet with the President of the University to ensure compliance.
• Dr. Engel’s role will be assigned as a committee member.
• Dr. Abercrumbie requested representation for a committee member from Student Affairs, once he departs on April 30^th.
• Dr. Abercrumbie suggested Daniel Cummins

Judge John West, Chairman, and Director James Whalen

• See Slide 3 in the PowerPoint for the CCC structure.
• Director Whalen provided copies of disciplinary matrix, citizen complaint policy and Use of Force police to all committee members.
• Director Whalen reviewed major points of the policies with committee members
• CCC involvement, Chief will provide quarterly update of complaint processes, procedures and dispositions. 

Chief Maris Herold

• UCPD reported complaints Jan 1-Dec 31, 2018 there were 25 separate cases with 34 allegations.
• Slide 8 of the PowerPoint shows the count of allegation types
• Slide 9 of the PowerPoint shows the count of allegations by employee role
• Slide 10 of the PowerPoint shows the allegations by disposition
• Dr. Engel advised this is general information from 2018 but the quarterly reports will be detailed reports.
• Committee members requested examples of discourteous allegations, definition of discourteous discussed with members.
• Chief Herold agreed to provide a brief summary of all citizen complaints to committee members.
• Officer Newlin agreed with other committee members to have brief description of citizen complaint reviewed with committee members.
• Sinna requested getting the facts due to student’s involvement to relay back to her peers, not detailed but short condensed version.
• Judge West suggested we come up with a template to give the committee all the info they need by the March meeting. 

Chief Maris Herold

• Use of Force policy and section critical decision making model discussed with committee members.
• The Use of Force Review Board (UFRB) was explained.
• Contact Cards are completed by Officers when they conduct non-consensual stops
• The Contact Cards ask if the officer used ICAT skills to de-escalate the situation, this is a constant reminder to use those skills.
• Psychiatric services request for assistance were discussed regarding Use of Force complaints.
• Chief Herold discussed when patterns are recognized retraining and policy changes may need to occur.
• Dr. Engel asked committee members if anything needed to be added to current policies.
• Lengthy discussion of how Judge West and committee members will be notified if another incident of Sam Dubose nature occurred.
• Director Whalen indicated that he would call Judge West within 12-24 hours and give as much information as the investigation would allow.
• Director Whalen would also contact the President of UC.
• Director Whalen said in most cases the Judge would be contacted within an hour or two with some type of brief report with details on the critical incident.
• UCPD had 3 cases of Use of Force
• Slide 16 lists the cases
• Chief Herold personally watched all BWC videos
• Judge West asked what body weight was, Chief Herold responded with when a suspect tenses up and the officer grabs or bear hugs them to control them
• Committee was asked what should be added to make a template
• Peg suggested the outcome, describing the subject is important

Chief Maris Herold

• The hiring video was useful
• Committee received verbal bios of all the new hires
• 6 were hired as ULEO Apprentice and will complete 6 months with the CPD Academy
• 3 were hired as ULEO
• Next opening is for a Security Officer from Ghana
• Dr. Abercrumbie advised several programs coming up in the next 3 months and suggested that UCPD attend. MLK Program, KUAMKA- See the energy and Step Show
• Judge West asked if Student Affairs can send out a calendar or newsletter
• Dr. Engel is very proud of this big recruitment effort
• Jack asked if the Explorer Program was still ongoing
• Chief Herold advised it was very challenging, students found it difficult to return to school and report that they were with CPD or UCPD
• Dr. Engel advised this was done through a Grant and it’s difficult to continue or get outside money
• Chief Herold would like to write about this, Director Whalen suggested getting M. B. Reilly to write something up
• Dr. Abercrumbie suggested UCPD going on the Lincoln Ware TV or Radio show
• Chief Herold agreed if Dr. Abercrumbie could set it up
• Officer Newlin advised that the Police Union voted and accepted an agreement to a pay raise of 13% over 3 years, will help with recruiting

Judge John West, Chairman

Judge West advised the next meeting would be March 7, 2019 at 5 p.m.