Cross Registration Policy for UC Students

The Cross Registration Policy pertains to both Greater Cincinnati Collegiate Connection (GC3) and Strategic Ohio Council for Higher Education (SOCHE) cross registration.

Overview

Full–time and half–time matriculated undergraduate and graduate students of the University of Cincinnati may register for classes offered by other institutions on a space–available basis. Classes must be taken for credit. Special workshops and institutes are not considered classes for cross registration purposes.

No tuition fee is paid by the student to the host school; however, transportation, books, and lab fees are the student’s responsibility.

Course credit is posted on the student’s transcript as advanced standing upon successful completion of the class. The host institution automatically provides a transcript to UC and keeps a transcript as well.

Conditions

Required Approvals

  1. Your home college at UC (e.g., College of Engineering & Applied Science; College of Design, Architecture, Art, & Planning)
    • Graduate students will need their program director to request advanced standing approval from the Graduate College.
  2. UC Registrar's Office*
  3. The host institution** (e.g., Cincinnati State Technical and Community College; Northern Kentucky University)
Cross registrants are responsible for obtaining approval prior to registering at another institution. Students who fail to follow the approval process prior to the start of the term will be denied.
 
*Home college approval is obtained by completing the Cross-Registration Authorization Form and submitting it to the UC Registrar's Office.
 
**UC Registrar's Office and host institution approvals are obtained through the completion of a GC3 or SOCHE Cross Registration Form (provided by the UC Registrar's Office after submitting the Cross-Registration Authorization Form).

Credit Hour Requirements and Limits

You must be registered at least half–time at UC —six credit hours for undergraduates; five credit hours for graduate students—prior to requesting permission to cross register.

Half–time students may take no more than half of their credits at another institution in a given term. (E.g., If you are registered for six credit hours at UC, you may not cross register for more than three credit hours.)

You may not take more than two classes at any Host Institution in a semester.

Course Availability at UC

Cross–registration requests will not be approved if the requested course is being offered at UC for that term.

UC Employees

UC faculty and staff may not use tuition remission benefits to cross register at another institution.

Processes After Approval

Withdrawals

Students must inform both schools if they withdraw from the class(es). It is the student’s responsibility to check calendar dates of the host school. The last day to withdraw from a cross–registered course is determined by the rules of the host school. Failure to comply with these rules—or to provide notification of withdrawal—may result in an automatic “F” for the class.

Posting Credit

Credit for courses will be posted on the student’s transcript as advanced standing at the end of the term. Grades for cross–registered courses are not entered on the student’s transcript at UC.