Academic

The University of Cincinnati shall include such colleges and divisions as may be established by the board on recommendation of the president.

• Effective: March 16, 1978
• Date: March 2, 1978 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 

1. The administrative head and educational leader of each college and division shall be a dean, unless, through board action on recommendation of the president, he or she is specifically designated by some other title and/or made responsible to another academic dean.

(B) Each dean shall be appointed by the board, at its pleasure, upon recommendation of the president, for a term designated by the bylaws of his or her college but to be not less than three nor more than seven years. The dean shall have general supervision of all interests of his or her respective college or division. He or she shall recommend to the president, through the appropriate senior vice president, appointments to and dismissals from his or her faculty. Candidates for deanships shall be nominated to the president by a committee chosen in a manner consistent with the guidelines outlined in rule 3361:10-6-01 of the Administrative Code "Organization: guidelines for provost and dean search and for decanal review process."

(C) Each college or division dean shall call and preside over meetings of his or her faculty. The dean shall, after consulting an elected faculty committee of his or her college or division, appoint the members of such standing committees of his or her college or division as may be established; ad hoc committees may be appointed by the dean as occasion arises. The dean shall represent his or her college or division, its relations with its students and student organizations, and shall, in cooperation with the office of the vice president for student affairs and human resources have responsibility for the welfare of the students of the college. The dean shall see that the policies established for the conduct and discipline of students are enforced. All diplomas and other official papers of the college or division shall bear the dean's signature.

• Effective: December 19, 2000
• Date: November 29, 2000 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03.
• Prior effective dates: March 16, 1978; June 20, 1988; August 4, 2000

(A) Each college and division faculty shall consist of the president of the university, the senior vice president for academic affairs and provost, the dean, professors, associate professors, assistant professors, instructors, and others of academic or administrative rank as may be elected thereto by the respective faculty with the approval of the dean.

(B) Each faculty may meet at stated times agreed upon by itself and the dean or upon call of the president or dean and shall determine the academic or other qualifications prerequisite for voting at its meetings.

(C) Subject to the approval of the senior vice president for academic affairs and provost, each faculty shall make its own regulations governing the admission of students, the courses of instruction to be offered, grading policy, degree requirements, recommendations for degrees, honors, and prizes, and such other matters as may be within its jurisdiction. The college deans shall ensure that each faculty department head or school director files a current copy of such regulations, as to each degree, with the senior vice president for academic affairs and provost.

• Effective: June 15, 2012 
• Date: May 29, 2012 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 R.C. 1713.02 R.C. 3345.06 R.C. 3333.07
• Prior effective date: March 16, 1978 June 10, 1990 3361:50 - 1 -03 2 December 16, 1999 April 7, 2008

In order to facilitate the transfer of students among the various programs and colleges of the University of Cincinnati, the following policies shall apply:

(A) The associate transfer degree (associate of arts and associate of science) is recognized as the degree designed to facilitate the transfer of students among the various colleges of the university. Students’ transferring without the associate transfer degree or with an unarticulated associate technical degree will be evaluated on a course-by-course basis as to the equivalences of course work completed.

(B) All transferring students must meet the admissions requirements of the college to which they are transferring; likewise, they must meet the graduation requirements of the college from which they take their baccalaureate degrees. Associate transfer degree students shall be subject to the same academic standards as students who have matriculated in the baccalaureate colleges as freshmen.

(C) Each college shall have the responsibility to maintain current transfer agreements as appropriate with other colleges of the university. These agreements shall stipulate appropriate course-by-course and program-level equivalences. Changes in course-by-course or program equivalences shall be approved and published one academic year in advance of their implementation. Current course syllabi and supporting materials shall be available to facilitate the articulation of courses.

(D) Each college shall appoint a transfer liaison responsible for coordinating transfer agreements and course equivalences. Centralized records of transfer agreements and course equivalences shall be maintained by the university.

(E) Transfer agreements and the course equivalences shall be published and made available upon request to all university students. Students entering the university with the expressed intention of earning an associate transfer degree shall be provided this information upon admission.

(F) In recognition of the associate transfer degree, students who transfer with this degree and who meet the admission requirements of the receiving baccalaureate college shall be awarded junior level university status. Students transferring with associate technical degrees shall be extended the same university status as those holding associate transfer degrees if an articulation agreement exists between the associate technical program and the appropriate baccalaureate program.

• Effective: March 1, 1998
• Date: February 11, 1998 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03.
• Prior effective date: August 28, 1987

 (A) For all accreditations of academic programs at the University of Cincinnati, a copy of the "Principles of Accreditations" as adopted by the senate of the "National Association of State Universities and Land Grant Colleges," November 1986, will be mailed in advance to the accrediting agency. The accrediting agency will be requested to state in writing either its acceptance of the principles or its reservations concerning the principles.

(B) No accreditations will be conducted at the University of Cincinnati unless the accrediting agency has submitted a written acceptance of the principles or the appropriate senior vice president has found the agency's written reservations concerning the principles to be acceptable to the University of Cincinnati.

• Effective: June 28, 1988
• Date: June 10, 1988 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03.

(A) This rule applies to all university undergraduate students.

(B) The university cumulative grade point average is the grade point average calculated and used by the university to determine: 

1. Academic standing; 
2. Progress toward degree;
3. Academic degree and academic certificate award eligibility. 

(C) Undergraduate students are subject to the university academic standing policy following the attempt of thirty or more University of Cincinnati credit hours. 

(D) University academic good standing 

1. The university considers an undergraduate student in university academic good standing if the student maintains a university cumulative grade point average of two and zero tenths, or greater; 
2. A student whose university cumulative grade point average falls below two and zero tenths is subject to university academic probation, suspension or dismissal.
3. Each college may establish a university cumulative grade point average greater than two and zero tenths for admission to, or continuation within, its specific degree programs. A student’s continuance at the university in academic good standing, however, is contingent upon maintaining a university cumulative grade point average of two and zero tenths or greater;
4. Each college may establish policies and procedures for the probation, suspension, and dismissal from its academic degree programs for a failure to meet each program’s minimum university cumulative grade point average, or for a failure to meet other criteria established and monitored by the college. Each college may establish policies and procedures for student reinstatement to its academic degree programs;
5. A student may be academically suspended or dismissed from a college degree program but still be in university academic good standing;
6. A student who is suspended or dismissed by the college from an academic degree program, but who remains in university academic good standing, may continue to enroll at the university: 
   1. As a non-degree-seeking student; or 
   2. If the student is accepted into a different u3361niversity degree program, as a degree-seeking student. 

(E) University academic probation 

1. If the student’s university cumulative grade point average drops below two and zero tenths, the university will set the student's university academic status to university academic probation.
2. While on university academic probation, the student's continued university enrollment per term is permitted. 
3. Academic probation will continue each term until either: 
   1. The student's university cumulative grade point average reaches two and zero tenths or greater, at which point the university will return the student's status to university academic good standing, or; 
   2. The student earns a university term grade point average that is less than two and zero tenths. 
4. University of Cincinnati will not award an academic degree or academic certificate to a student whose academic standing is university academic probation;
5. A student’s university academic probationary status will not expire due to extended periods of non-enrollment;
6. The university academic probation status is recorded on the student's academic transcript. 

(F) University academic suspension 

1. If a student fails to earn a university term grade point average of two and zero tenths or greater while on university academic probation, the university will set that student's university academic status to university academic suspension;
2. The length of the university academic suspension is three consecutive full academic terms, unless mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;
3. During the university academic suspension period, the university will block a student on university academic suspension from perterm enrollment in all university classes, for all colleges and campuses. Additionally, the academically suspended student will not be permitted to enroll in university classes as a non-matriculated student;
4. University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic suspension;
5. For students enrolled for future terms at the time of the university academic suspension, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;
6. Readmission to the university after completion of the required university academic suspension period is not automatic. Readmission after university academic suspension requires a successful appeal by the student to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;
7. University academic suspension is recorded on the student’s academic transcript. 

(G) University academic dismissal

1. University academic dismissal constitutes the student’s permanent separation from the university, based upon university academic performance;
2. A student who is readmitted to the university following university academic suspension will be reinstated on university academic probation; 
3. A student who is readmitted to the university on university academic probation following university academic suspension must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either: 
   1. The university cumulative grade point average has increased to two and zero tenths or greater; or 
   2. The student fails to achieve a university term grade point average of two and zero tenths or greater. 
4. For a student on university academic probation following academic suspension who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's status to university academic good standing;
5. For a student on university academic probation following university academic suspension who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's university academic status to university academic dismissal; 
6. Once the student on university academic probation following university academic suspension reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths (i.e., there will not be a third probationary period);
7. Upon university academic dismissal, the university will block a student from per-term enrollment in all university classes, for all colleges and campuses. Additionally, the academically suspended student will not be permitted to enroll in university classes as a nonmatriculated student; 
8. For students enrolled for future terms at the time of the university academic dismissal, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;
9. University academic dismissal permanently revokes the student's degree-seeking, non-degree seeking, and/or certificate-seeking status, and all future-terms registration privileges, unless the university academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;
10. Upon university academic dismissal, the student is ineligible for readmission to the university, unless the academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;
11. University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic dismissal;
12. A student who successfully appeals the university academic dismissal will be reinstated on university academic probation;
13. A student who is readmitted to the university on academic probation following academic dismissal must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either: 
    1. The university cumulative grade point average has increased to two and zero tenths or greater; or 
    2. The student fails to achieve a university term grade point average of two and zero tenths or greater. 
14. For a student on university academic probation following university academic dismissal who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's academic status to university academic good standing; 
15. For a student on university academic probation following university academic dismissal who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's status to university academic dismissal;
16. Once the student on university academic probation following university academic dismissal reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths;
17. A student who is readmitted to the university following university dismissal may apply for academic fresh start under the provisions of that policy. 
18. University academic dismissal is recorded on the student’s academic transcript. 

(H) University suspension, dismissal, and readmissions appeals committee

1. The university suspension, dismissal, and readmissions appeals committee will review student appeals for the following: 
   1. Readmission to the university following the completion of the full three-term university academic suspension;
   2. Readmission to the university prior to the completion of the full three-term university academic suspension;
   3. Mitigation of the permanent university academic dismissal and readmission to the university.
2. The university suspension, dismissal, and readmissions appeals committee will be convened by, and report to, the senior vice president for academic affairs and provost, who will establish an appropriate committee structure, membership composition and length of service, and operational guidelines;
3. The university suspension, dismissal, and readmissions appeals committee is empowered to authorize the following actions: 
   1. Immediate reinstatement to university academic probation status, which cancels the university suspension and reinstates the student's university registration privileges; 
   2. Early reinstatement to university academic probation status following either one or two terms of the student's nonenrollment due to academic suspension, which mitigates the university suspension and reinstates the student's university registration privileges following the reduced university suspension period;
   3. Readmission to the university following the completion of the full university suspension, with university academic probation status applied, which ends the university suspension and reinstates the student's university registration privileges with the next academic term;
   4. Mitigation of the university academic dismissal, with university academic probation status applied, which reinstates the student's university registration privileges with the next academic term.
4. As preconditions for immediate or early reinstatement from university academic suspension, readmission following university suspension, or reinstatement following university academic dismissal, the university suspension, dismissal, and readmissions appeals committee is empowered to establish the following criteria: 
   1. University college endorsement requirements, whereby a university college accepts a student into an academic program offered by that college and provides the university suspension, dismissal, and readmissions appeals committee with an academic success plan for that student;
   2. University specific-course enrollment and/or course performance requirements; 
   3. Per-term enrollment limitations; and/or 
   4. Other requirements as determined appropriate.

• Effective: July 15, 2012
• Date: June 29, 2012 (signature on file)
• Promulgated under R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Prior effective date: June 15, 2012

(A) Article I. Authority:

1. Section 1.  Authority.  The university of Cincinnati (“university”) is a state school created under Ohio law.  Pursuant to Revised Code section 3361 and Administrative Code 3361:50-3-02, the faculty of the university (“faculty”) may adopt rules to govern the conduct of its affairs
2. Section 2.   Adoption of by-laws.  The faculty adopts these amended and restated by- laws (“by-laws”) to govern the conduct of its affairs.
3. Section 3.   Relationship to collective bargaining agreement.  The by-laws are intended to address matters of faculty governance that are not addressed under the current American association of university professors collective bargaining agreement, as amended (“CBA”).  In the event that any provision of the by-laws conflicts with the CBA, the CBA shall govern.
4. Section 4.  Amendment.  Any by-law may be amended or repealed by a two-third vote of the faculty senate as representatives of the faculty at any regular or special meeting.  The proposed change must be submitted to the chairperson of the faculty (“chairperson”), and the chairperson must give written notice of the proposal to the faculty at least two weeks prior to the meeting at which adoption is proposed so that faculty may contact senators with comments.  Any amendment or repeal shall become effective immediately upon approval by the university’s board of trustees (“board”).  Approval by the board is deemed to incorporate the change into rule 3361:50-3-02 of the Administrative Code. 

(B) Article II. University faculty:

1. Section 1.  Purpose.  The faculty shall consider matters affecting the university and shall assist, advise, and counsel the president of the university (“president”), executive vice president for academic affairs and provost (“provost”), and the board.  Matters to be considered include, but are not limited to, academic policies, admissions, degree programs, budgets, collegiate structures, and the formation and implementation of long-term plans.
2. Section 2.   Membership:
   1. The following administrators shall be considered members of the faculty.
      1. The president.
      2.  Vice presidents of the university with academic appointments.
      3. The provost. 
      4. Vice provosts.
      5. Persons with the title of dean.
   2. Composition. The faculty is also composed of the following individuals affiliated with any degree-offering college of the university and all the libraries of the university (collectively, “college or the libraries”):
      1. Every full-time member of the faculty of a school, college, or other academic unit holding the rank of professor, associate professor, assistant professor, or instructor.
      2. Every full-time professional librarian holding the rank of senior librarian, associate senior librarian, associate librarian, assistant librarian, or beginning librarian.
      3. All full-time persons holding educator, practice, clinical, field service, or research titles.
      4. All persons with adjunct appointments of 65% or more of a full-time faculty position.
   3. Additional members.  The provost, or the dean of a college, or the head of a school, or academic unit, may nominate an individual for faculty membership.  Nominees must hold one of the following positions at the time of nomination:  (1) visiting appointment; (2) full-time appointment as a research associate in any grade; (3) adjunct appointment at less than 65% of a full-time faculty position;  (4) volunteer title (preceding regular academic titles); or (5) lecturer.  Nominations for membership must be approved or rejected by the faculty senate (“senate”), taking into account the individual’s professional eminence or distinction, length of service at the university, proportion of full-time responsibility, and general extent of involvement in university affairs.
   4. Administrative officers.  The provost may nominate administrative officers for faculty membership, provided that the officer has appropriate academic qualifications and a title below that of dean.  Nominations for membership must be approved or rejected by the senate.
3. Section 3.  Officers.  The faculty’s officers will consist of a chairperson, vice chairperson, secretary, chairperson-elect, and past chairperson. 
   1. Chairperson.  The faculty shall elect a chairperson of the faculty (“chairperson”) who shall be the presiding officer of the faculty.  In addition, the chairperson shall preside over the faculty senate and serve as a faculty representative to the board.  The chairperson shall hold office for a term of two years.  The chairperson may not be re-elected for a consecutive term. 
   2. Vice chairperson.  The chairperson shall appoint a vice chairperson of the faculty (“vice chairperson”).  The vice chairperson must be confirmed by the senate at the next regularly scheduled meeting following appointment.  If the elected chairperson is temporarily unable to serve because of absence, disability, or other reason, the vice chairperson will serve as chairperson.  The vice chairperson shall hold office for a term of one year. 
   3. Secretary.  The faculty shall elect a secretary.  The secretary shall keep minutes of the meetings of the faculty and senate and prepare such reports and communications as authorized by the senate.  In the absence of the secretary, the chairperson shall appoint a secretary pro-tem to serve during such absence.  The secretary shall hold office for a term of two years.
   4. Chairperson elect.  The person elected chairperson (“chairperson-elect”) shall serve as an officer of the faculty for a term of one year immediately prior to assuming the office of chairperson. 
   5. Past chairperson.  The immediately preceding chairperson (“past chairperson”) shall serve as an officer of the faculty for a term of one year immediately following the expiration of the individual’s term as chairperson. 
4. Section 4.  Board of trustees representatives.  The faculty shall elect two representatives to the board (“board representatives”).  The board representatives shall hold office for a term of two years.  The term shall commence on the first day of the first month of the new academic year. 
5. Section 5. Meetings of the faculty.
   1. All-university faculty meetings. All-university faculty meetings (“all-university meetings”) shall be held during the fall and spring terms. The time, date, and location of the meeting shall be fixed by the president and the chairperson.  Notice of the time and place of every all-university faculty meeting, along with the agenda and essential issues and content of any matter to be voted upon shall be provided in writing to the members of the faculty at least one week prior to the meeting.
   2. Special meetings. Special meetings of the faculty may be held at any time pursuant to call by the president or the chairperson or by a majority vote of the faculty.  Notice of the time and place of every special meeting, along with the agenda and essential issues and content of any matter to be voted upon, shall be provided in writing to members of the faculty at least one week in advance of such meeting. 
   3. Quorum.  The presence of 100 members of the faculty at any regular or special meeting shall constitute a quorum.
   4. President’s privilege.  The president shall have the privilege of the floor at faculty meetings.
   5. Voting in the meeting of the faculty.  Only those faculty present at the meeting may vote on matters presented for action.  An affirmative vote of a majority of those present and voting is sufficient to pass any matter presented for decision unless otherwise provided in these by-laws.  Voting by proxy is prohibited.  If prior notice of an essential item has not been given as required in section (5)(a) of these bylaws, an affirmative vote of two thirds of the members present shall permit a vote on the item.  This does not pertain to routine motions of order such as, but not limited to, approving minutes, tabling, suspending or withdrawing a motion or resolution, calling a quorum, or adjourning a meeting. 
   6. Parliamentary rules. The proceedings of the faculty shall be governed by rules contained in the most recent revised edition of robert’s rules of order.  The chairperson shall appoint a parliamentarian whose duty is to ensure that these by-laws are adhered to in the conduct of meetings of the faculty at-large. The parliamentarian shall serve at the pleasure of the chairperson.
   7. Form of meeting.  Meetings of the faculty may be held in-person, virtually or a combination of in-person and virtual (hybrid). Actions taken by the faculty at a virtual or hybrid meeting shall have the same force as those taken at an in-person meeting provided that: a) the presence of a quorum can be verified by the secretary and parliamentarian; b) only faculty or those granted the privilege by these by-laws or by vote of the faculty have the privilege of the floor; c) an accurate voice vote can be taken; and d) an accurate written vote can be taken.     

(C) Article III. Faculty senate:

1. Section 1.  Purpose.  A faculty senate (“senate”) shall exist in order to exercise the powers of the faculty in the interim between its meetings.
2. Section 2.  Powers and duties.  The primary duty of the senate is to consider and, if necessary, act on matters referred to it by the president, the faculty, or by any member of the faculty.  In addition to initiating actions on these referred matters, the senate will consider and act on other pertinent matters relating to the missions and operation of the university.  Every action taken on matters affecting the university shall be reported to the faculty by the chairperson in a timely manner, but no later than at its next regular meeting.
3. Section 3.  Policies and procedures of senate and of senate elections. In addition to the general rules and guidelines outlined in these by-laws, a policies and procedures senate handbook (“senate handbook”) will govern daily operations including delineation of the charges of the standing committees; recommendations for processes by which senate work is to be carried out; and the oversight and process of elections. The senate handbook will be created by the cabinet and approved by a two-thirds majority vote of the senate.  It may be amended or repealed, by a two-thirds majority vote of the cabinet with approval by a two-thirds majority of the senate. The senate handbook shall be reviewed by the senate governance committee at least every four years.  The senate handbook cannot conflict with these bylaws or other university rules, policies, or procedures. 
4. Section 4.  Membership.  The senate shall be composed of the following members (“senator members”):
   1. Ex officio members.  Persons holding the following positions are ex officio members of the faculty senate: 
      1. The president.
      2. The chairperson.
      3. The secretary.
      4. The vice chairperson.
      5. The board representatives.
      6. The past chairperson.
      7. The chairperson-elect.
   2. At-large senators.  Eight senators will be elected from the faculty at-large (“at-large senators”).  At-large senators will serve for a term of two years.    Terms shall commence on the first day of the first month of the new academic year. 
   3. College Senators.  Senators that represent a particular college or the libraries of university as a whole (“college senators”) are described below.  College senators will serve for a term of two years.  Terms shall commence on the first day of the first month of the new academic year. 
      1. Full time faculty.  Two senators will be elected from each of the degree-offering  colleges or the libraries as a whole.  If degree-offering colleges are restructured, whether or not the current senators will retain their unexpired terms will be determined by the cabinet and confirmed by the senate.   
      2. Emeriti.  One senator will be elected by the emeriti faculty.
      3. Part-time faculty. Two senators will be elected from the group of part-time faculty who are scheduled to teach a minimum of two semester courses or the equivalent per year (appointed to less than 65% of a full-time faculty position) and who have taught as part-time faculty at the university for at least three consecutive years immediately prior to nomination. 
      4. Graduate school and UC on-line do not have senators. 
      5. Pluralism.  No faculty member may hold more than one seat on the senate at the same time.  If a faculty member is elected to a second position on the senate, one position will be vacated automatically in the following order: (1) college senator; (2) at-large senator; (3) board representative; and (4) secretary.  In the event that an individual is elected as a college senator from more than one degree-offering college of the university, the individual shall determine, in consultation with the chairperson, which seat to retain. 
5. Section 5.  Cabinet.  A cabinet of the senate (“cabinet”) shall exist to assist the chairperson in coordinating the activities of the senate. 
   1. Purpose.  The cabinet shall advise the chairperson on the determination of the issues to be considered by standing committees or on the establishment of ad hoc committees.  It shall maintain liaison with the other committees, keeping itself fully informed on the stage of their deliberations, and informing those committees of the intended calendar of the senate. The cabinet shall assist the chairperson in preparing the agenda for each meeting of the senate. All items of business proposed by senators shall be referred to the cabinet. In addition, the cabinet will be available for consultation with the president and the provost.
   2. Membership.  The cabinet shall consist of the following:
      1. The chairperson, who will serve as chair of the cabinet.
      2. The vice chairperson.
      3. The secretary.
      4. The board representatives.
      5. The past chairperson for the year immediately following the past chairperson’s term of office as chairperson.
      6. The chairperson-elect for the year immediately preceding the chairperson-elect’s term of office as chairperson.
      7. The chairpersons of the standing committees.
      8. No more than two additional members of the senate.
6. Section 6.  Meetings.
   1. Regular meetings.  The senate shall hold regular monthly meetings throughout the calendar year. The schedule of day and times of the meetings for the subsequent 12 months shall be posted to the senate website at the start of each academic year. Meetings may be cancelled or moved by a majority vote.  The agenda, place of the meeting and essential issues and content of any matter to be voted upon shall be provided in writing to members of the senate at least three days prior to the meeting.
   2. Special meetings.  Special meetings of the senate may be called at any time by the president, the chairperson, or by any three senators upon notice given of time, place, and content of any matter to be voted upon at least 24 hours before the special meeting.
   3. Quorum.  The presence of 13 elected members of the senate at any regular or special meeting shall constitute a quorum.
   4. President’s privilege.  The president shall have the privilege of the floor at senate meetings.
   5. Attendance.  Senators must attend scheduled meetings regularly, either in person or virtually.  Lack of attendance must be resolved by the senator and the  chairperson with approval of the cabinet.
   6. Voting in regular or special senate meetings.  Only those senator members present for the meeting may vote.  An affirmative vote of a majority of those present and voting is sufficient to pass any matter presented for decision unless a provision of these by-laws require more than a simple majority.  Voting by proxy is prohibited. 
   7. Parliamentary rules. The proceedings of the senate shall be governed by rules contained in the most recent revised edition of robert’s rules of order.  The Chairperson shall appoint a parliamentarian whose duty is to ensure that these by-laws are adhered to in the conduct of meetings. The parliamentarian shall serve at the pleasure of the chairperson.
   8. Form of meeting.  Meetings of the faculty senate may be held in-person, virtually or a combination of in-person and virtual (hybrid). Actions taken by the faculty senate at a virtual or hybrid meeting shall have the same force as those taken at an in-person meeting provided that:
      1. the presence of a quorum can be verified by the secretary and parliamentarian;
      2. only senators or those granted the privilege by these bylaws or by vote of the senate have the privilege of the floor;
      3. an accurate voice vote can be taken; and
      4. an accurate written vote can be taken.
7.  Section 7.  Committees. There shall be a number of committees within the senate in order to more efficiently conduct senate business during the interim between senate meetings.  To the extent feasible, elected and appointed members for all positions on senate and university committees should reflect the diverse interests and viewpoints of the faculty.
   1. General rules.
      1. Committee chairs.  Following the election of faculty members to the standing committees, the chairperson shall appoint a senate member as defined in (B)(3) and (4) and in (C)(4)(b) and (c) of these bylaws to chair each standing committee, subject to senate confirmation.  Committee chairs will serve as chair of the respective committee for a term of one year.  The term shall commence on the first day of the first month of the new academic year.
      2. Ex officio membership.  The chairperson elect shall be a non-voting ex officio member of all standing committees. 
      3. Liaison.  The chair or one or more members of each standing committee as delegated, shall serve as liaison to one or more of the all-university committees responsible for matters similar to the committee’s charge. 
      4. Vacancies.  In the event that there is a vacancy in any standing or ad hoc committee, whether an elected or appointed position, a successor shall be appointed for the unexpired term by the chairperson in consultation with the cabinet. 
      5. Ad hoc committees.  Ad hoc committees shall be appointed as needed and as agreed upon by the chairperson and cabinet and confirmed by the senate.  Any actions of ad hoc committees shall be reported to the senate as soon as practically possible.
   2. Standing Committees.  Each of the standing committees below has been established by the senate and constitutes a standing committee of the senate.
      1. Each of the following committees shall, in addition to the chair appointed by the chairperson, consist of six members elected by the senate and serving two-year staggered terms:
         1. Academic affairs committee.
         2. Budget and priorities committee. 
         3. Planning committee.
         4. Human relations committee.
         5. Governance committee.
         6. Research and scholarship committee.
      2. The following additional committees shall consist of the members as noted. Elected or appointed members have 2-year terms.  Unless stated otherwise, terms are staggered to elect half the committee each academic year.
         1. Information technology committee.  In addition to the chair appointed by the chairperson, the information technology committee shall consist of:
            1. Four at-large members elected by the senate;
            2. One representative appointed from each college (“college representatives”). Such college representatives should be engaged with the processes by which faculty use technology in their college;
            3. The chief information officer of IT@UC; and
            4. An additional IT@UC representative who shall act in an ex-officio capacity.  The additional representative shall be jointly chosen by the chair of the information technology committee and the chief information officer of IT@UC.
         2. Elections committee.  In addition to the chair appointed by the chairperson, the elections committee will consist of three to six senators appointed by the faculty chair.

(D) Article IV.  Elections:

1. Section 1.  Timing of elections.  Elections for senate members (including faculty officers, board representatives, and at-large senators), all faculty senate standing committees, and for all-university committees for which the senate elects members will be held regularly each year, in accordance with the senate handbook.
   1. Annual elections.  Each year, the following positions will be elected:
      1. One board representative.
      2. Four at-large senators.
      3. One college senator for each represented unit described in (C)(4)(c)(i) of these bylaws.
      4. One college senator from the part-time faculty described in (C)(4)(c)(iii) of these bylaws.
      5. Committee membership as needed on faculty senate standing committees described in (C)(7)(b) of these bylaws.
      6. Committee membership as needed on all-university committees as designated in the senate handbook.
   2. Bi-annual elections.  In odd years, the following additional positions will be elected:
      1. Chairperson-elect.
      2. Secretary.
   3. Bi-annual elections.  In even years, the following additional position will be elected: one senator for the emeriti faculty described in (C)(4)(c)(ii) of these bylaws.
2. Section 2.  Recall, ineligibility, or inability to serve. 
   1. Any officer of the faculty and/or senate, board representative, at-large senator, or college senator shall be subject to a recall if two-thirds of the senate affirms a vote of “no confidence” in the individual’s performance.  In the event of such a vote, there will be a recall vote by the faculty from the constituency represented. A majority vote will be sufficient for recall.
   2. Should an officer of the faculty and/or senate, board representative, or at-large senator become ineligible to serve, the chairperson shall appoint a pro-tem replacement until a replacement can be elected.  Ineligibility of college senators shall be handled by that college.
   3. Should an officer of the faculty and/or senate, board representative or at-large senator become unable to serve due to illness or leave, other than sabbatical leave, the chairperson shall appoint a pro-tem replacement.   The faculty senate may allow the pro-tem replacement to stand either by majority vote or inaction and should the officer, board representative or at-large senator become able to serve again, they shall be returned to their position. If the officer, board representative, or at-large senator is unable to serve again, the faculty senate may, by majority vote, vacate the position and hold an election.  The pro-tem replacement shall serve until the election is held.  The situation of college senators unable to serve shall be handled by that college.
3. Section 3.  Election of college senators other than part-time faculty senator. In the spring term each year (or each even year in the case of emeriti faculty), the faculty of each represented college shall elect a member to serve as college senator no later than the last regular senate meeting in spring term.
4. Section 4.  Eligibility to stand for nomination in senate and all-university elections.
   1. Eligibility. Unless specifically noted otherwise, only faculty as described in (B)(2)(a)(ii)-(vi) of these bylaws, including those heading departments and programs who have a faculty appointment, are eligible to self-nominate or be nominated for the following elected positions as described in these by-laws:
      1. Officers and board representatives as described in (B)(3) and (4) of these bylaws.
      2. At-large and college senators as described in (C)(4)(b) and (c) of these bylaws.
      3. Members of senate standing committees as described in (C)(7)(b) of these bylaws.
      4. Members of all-university committees as noted in (D)(1) of these bylaws.
   2. Exceptions. The following are limitations on the above eligibility:
      1. Emeriti faculty. Emeriti faculty are only eligible to run for emeriti senator as described in (C)(4)(c)(ii) of these bylaws.
      2. Part-time faculty. Part-time faculty, defined as those faculty appointed to less than 65% of a full-time faculty position, are only eligible to run for part-time senator as described in (C)(4)(c)(iii) of these bylaws.
5. Section 5.  Eligibility to vote in senate-run elections.
   1. All faculty as described in (B)(2)(a)(ii)-(vi) of these bylaws, including those heading departments and programs who have a faculty appointment, are eligible to vote for the following elected positions:
      1. Officers and board representatives as described in (B)(3) and (4) of these bylaws.
      2. At-large and college senator positions as described in (C)(4)(b) and (c) of these bylaws.
   2. Officers and board representatives as described in (B)(3) and (4) and senators as described in (C)(4) (b) and (c) of these bylaws are eligible to vote for the following elected position.
      1. Members of senate standing committees as described in (C)(7)(a)(1) of these bylaws.
      2. Members of all-university committees as noted in (D)(1)(a)(vii) of these bylaws.
   3. Only emeriti faculty are eligible to vote for emeriti senator as described in (C)(4)(c)(ii) of these bylaws.
   4. Only part-time faculty, as defined as those faculty appointed to  less than 65% of a full-time faculty position, are eligible to vote for part-time senator as described in (C)(4)(c)(iii) of these bylaws.
6. Section 6. Terms of office.
   1. Subsequent re-election permitted. Unless otherwise noted, those holding an officer, board representative, or a senator position as defined in (B)(3) and (4) and in (C)(4)(b) and (c) may run for election for a subsequent term. Such term refers to the immediately subsequent re-election at the end of the position’s term. After two consecutive terms, an individual may not serve in that same position for a period commensurate with the length of the original term but may be elected again to that position thereafter. There is no prohibition on serving in a different elected or appointed position immediately subsequent to the end of two consecutive terms.
   2. Subsequent re-election not permitted. Any position that does not permit a subsequent re-election prohibits an immediate re-election at the end of the position’s term for a period of time commensurate with the length of the original term. Elections to that same position may occur thereafter.
   3. Subsequent re-election on senate standing committees are not restricted in relation to re-election. Re-election rules for all-university committees vary by committee.
7. Section 7.  Vacancies.
   1. Chairperson.  In the event that there is a vacancy in the office of chairperson when there is a sitting chairperson-elect, the chairperson-elect shall assume the office of chairperson and serve until the conclusion of the term for which the chairperson was elected. In the event that there is a vacancy in the office of chairperson when there is not a sitting chairperson-elect, the vice chairperson shall assume temporary duties of the chairperson until a successor is elected. A successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs.
   2. Secretary.  In the event that there is a vacancy in the office of secretary, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs.  The chairperson, in consultation with the cabinet, shall appoint a secretary pro-tem to serve until a successor is elected.
   3. Board representatives.  In the event that there is a vacancy among the board representatives, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs.  The chairperson, in consultation with the cabinet, shall appoint a board representative pro-tem to serve until a successor is elected.
   4. Senators.  In the event that there is a vacancy among the at-large senators, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs.  In the event that there is a vacancy among college senators, a successor shall be elected by that college for the unexpired term.
   5. Committee members. In the event there is a vacancy in any standing, ad hoc, or all-university committee, the chairperson shall appoint a successor for the unexpired term in consultation with the cabinet. If the vacancy is for half a term or less, this will not be considered as barring a subsequent re-election in accordance with (D)(6) of these bylaws.
   6. Prohibition on multiple candidacies. No individual may, at the same time, be a candidate for two or more of the following positions: chairperson, secretary, at-large senator, or board representatives.

(E) Article V.  College or library faculty:

1. Section 1.   Authority. Each college or the library faculty shall have the right to organize itself in order to advise, aid, and counsel the dean of the college or the libraries on matters affecting the college and the university, and shall be given sufficient time to do so.  Each college faculty may elect a faculty committee to exercise the powers of the college faculty in the interim between its meetings. 
2. Section 2.  Graduate faculty. The all-university graduate faculty has the right to organize itself and the responsibility for determining educational policies and regulating requirements for the admission of students, their candidacy, and the awarding to them of degrees.  A graduate council includes members chosen as representatives of the major graduate program groupings. 
3. Section 3.  Regulations. Subject to the approval of the board, each faculty shall make its own regulations governing the admission and exclusion of students, the courses of instruction to be offered, grading policy, recommendations for degrees, honors, and prizes, and such other matters as may be within its jurisdiction.  A copy of such regulations shall be maintained and made available for review in the office of the dean or other head of the college or the provost. 
4. Section 4.  Advice and counsel. The faculty shall have a voice through faculty representatives elected for that purpose in the formulation of long-range plans and in decisions relating to their implementation.  Similarly, faculty representatives elected for that purpose shall have a voice where decisions relating to the use and creation of existing or prospective physical resources are being made.  If a question arises as to whether a matter is a college or university concern, the question shall be resolved by the president after seeking the advice of the senate.
5. Section 5.  By-laws. Colleges and the libraries shall create written bylaws and the bylaws must be approved, in writing, by the provost before they become effective.  However, by-laws of the colleges in the medical center shall be reviewed by the vice president for health affairs before being submitted to the provost for approval.  Changes to the by-laws should be reviewed at least every five years and voted on by the faculty through ballot.
6. Section 6.  Membership.
   1. Each college faculty shall consist of the following administrative officers with academic appointments: president, provost, and the dean.
   2. All faculty as noted in (B)(2)(b)(i)-(v) of these bylaws; and
   3. All other professors, associate professors, assistant professors, instructors, and others of academic or administrative rank as may be elected thereto by the respective faculty with the approval of the dean.
7. Section 7.  Parliamentary rules. Decisions taken by the college faculty shall be governed by the general usage of deliberative bodies. Every motion shall be reduced to writing upon request of a member.  All voting shall be in accord with procedures set forth in college by-laws. An affirmative vote of a majority of those voting is sufficient to pass any matter presented for decision unless otherwise provided in the college by-laws.

• Effective: January 5, 2023
• Date: December 14, 2022 (Signature on file)
• Promulgated under: R.C. Section 111.15.
• Statutory authority: R.C. Section 3361.
• Rule amplifies: R.C. Section 3361.
• Prior effective dates: March 16, 1978, January 1, 1979, June 21, 1980, July 15, 1984, February 16, 1987, December 5, 1987, December 20, 1996, July 13, 2000, April 16, 2002, July 11, 2003, October 15, 2007, April 7, 2008, June 1, 2009, August 17, 2009, February 15, 2010, June 7, 2010, July 15, 2011, November 9, 2012, August 24, 2015

Set forth below is a list of all academic titles to be used at the University of Cincinnati from and after May 27, 1997. Special conditions attached to certain titles are specified when applicable. No academic titles other than those listed shall be used at the university, except that approved academic titles may include additional qualifiers or specifiers. For example, the academic title of associate professor may be further specified as the faculty title “Associate Professor of Biology."

(A) Category 1: academic titles without qualifiers. 

1. Tenured/tenure-track faculty: Professor, Associate professor, Assistant professor, Instructor 
2. Tenured/tenure-track librarians: University librarian, Senior librarian, Associate senior librarian, Associate librarian, Assistant librarian, Beginning librarian 

(B) Category 2: academic titles with qualifiers. 

1. Adjunct faculty: Adjunct professor, Adjunct associate professor, Adjunct assistant professor, Adjunct instructor 
2. Adjunct librarians: Adjunct senior librarian, Adjunct associate senior librarian, Adjunct associate librarian, Adjunct assistant librarian, Adjunct beginning librarian
3. Field service faculty: Field service professor, Field service associate professor, Field service assistant professor Field service instructor 
4. Adjunct field service faculty: Adjunct field service professor, Adjunct field service associate professor, Adjunct field service assistant professor, Adjunct field service instructor
5. Research faculty: Research professor, Research associate professor, Research assistant professor, Research instructor
6. Adjunct research: Adjunct research professor, Adjunct research associate professor, Adjunct research assistant professor, Adjunct research instructor
7. Clinical faculty: Professor of clinical, Associate professor of clinical, Assistant professor of clinical, Instructor of clinical
8. Adjunct clinical faculty: Adjunct professor of clinical, Adjunct associate professor of clinical, Adjunct assistant professor of clinical, Adjunct instructor of clinical

(C) Category 3: Additional academic titles.

1. Emeritus/emerita titles (emeritus/emerita titles may be qualified): Professor emeritus/emerita, Associate professor emeritus/emerita, Assistant professor emeritus/emerita, University librarian emeritus/emerita, Senior librarian emeritus/emerita, Associate senior librarian emeritus/emerita, Associate librarian emeritus/emerita, Assistant librarian emeritus/emerita 
2. Visiting titles: Visiting professor, Visiting associate professor, Visiting assistant professor, Visiting instructor, Visiting senior librarian, Visiting associate senior librarian, Visiting associate librarian, Visiting assistant librarian, Visiting beginning librarian, Visiting field service professor, Visiting field service associate professor, Visiting field service assistant professor, Visiting field service instructor, Visiting research professor, Visiting research associate professor, Visiting research assistant professor, Visiting research instructor, Visiting professor of clinical, Visiting associate professor of clinical, Visiting assistant professor of clinical, Visiting instructor of clinical 
3.  Specialized visiting titles: Visiting artist, Visiting scholar, Visiting scientist 
4. Specialized titles: Distinguished research professor, Distinguished teaching professor, Distinguished visiting professor, Eminent scholar, University receptor (this title shall be used only with presidential approval.)
5. Invited titles: Invited professor, Invited field service professor, Invited research professor, Invited professor of clinical, Invited senior librarian

(D) Category 4: titles for elimination or restriction. 

1. Lecturer: restricted to part-time faculty teaching non-credit courses. 
2. University professor: eliminated except for existing faculty with the title.
3. Volunteer titles: the following volunteer faculty titles may continue only for those who currently hold such a title. New volunteer-titled appointments shall be made only with the specific approval of the relevant senior vice president and provost. Volunteer professor, Volunteer associate professor, Volunteer assistant professor, Volunteer instructor, Volunteer senior librarian, Volunteer associate senior librarian, Volunteer associate librarian, Volunteer assistant librarian, Volunteer beginning librarian, Volunteer field service professor, Volunteer field service associate professor, Volunteer field service assistant professor, Volunteer field service instructor, Volunteer research professor, Volunteer research associate professor, Volunteer research assistant professor, Volunteer research instructor, Volunteer professor of clinical, Volunteer associate professor of clinical, Volunteer assistant professor of clinical, Volunteer instructor of clinical 

• Effective: June 20, 1997
• Date: May 28, 1997 (signature on file)
• Promulgated under: R.C. Section 111.15 
• Rule amplifies: R.C. 3361.03

Requests for keys to offices, laboratories, and buildings should go to the administrative head of the faculty member's division (i.e., dean, department head, etc.). The duplication of any university key without authorization is unlawful. Also prohibited are the lending of keys to others and the use of keys for any other usage beyond that which was originally approved.

• Effective: March 16, 1978
• Date: March 2, 1978 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03; R.C. 3345.13; R.C. 3345.21. 

(A) All members of the university community shall honor the freedom of each individual within that community in matters of speech, learning, inquiry, hearing, and peaceful assembly; and no one may interfere with the rights of others to pursue teaching, study, class attendance, research, learning, administrative duties, and the like.

(B) Appropriate representatives of the university administration shall continue to confer with responsible persons on campus who wish to present proposals to modify university policies and procedures. Such conferences with individuals, or with groups of reasonable size, shall be by appointment only and held during customary business hours. No consideration shall be given to proposals couched in the form of demands or threats, or that use abusive or vulgar language, or that include ultimata regarding time of response. There shall be no undue delay in replying to proposals properly presented.

(C) All demonstrations must be in compliance with the use of facilities policy manual. Disruptive demonstrations or other actions that interrupt the normal functioning of the university or violate any rule of the board or contravene university policy shall subject the violators to disciplinary procedures, and to such internal or external measures as may be necessary to restore order. No one may forcibly or physically or by noise or threat disrupt the regular business of the university. No one may, by person, objects, or words block or impede free access to or egress from any university facilities. Sit-ins, standins, and any other similar or related forms of occupation of offices, halls, classrooms, lobbies, or other parts of university structures are prohibited. Persons committing crimes will be prosecuted.

(D) Instructional personnel shall enjoy academic freedom, but, this does not mean license free from all responsibility; nor the use of class time to present propaganda on controversial issues; nor the use of class time to discuss matters that are not germane to the specialty which they have been appointed to teach; nor in class seek to elicit and/or attack the views of any student on a subject not germane to the officially announced subject matter of the course.

• Effective: December 16, 1999 
• Date: November 24, 1999 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 R.C. 3345.21-3345.26
• Prior effective dates: March 16, 1978; June 10, 1990

The following rule shall apply only to faculty members holding qualified title appointments and without regular faculty titles as defined in rule 3361:50-3-03 of the Administrative Code.

(A) Field service series appointments: Individuals holding appointments whose primary responsibility does not involve regular classroom instruction and for whom other qualified faculty titles are inappropriate. Field service faculty often interact with agencies or communities outside the university or contribute in special ways to departmental excellence in education, research, or patient care. Field service faculty may also contribute to the teaching, scholarly, and service missions of the academic unit, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(B) Clinical series appointments: Individuals holding appointments whose primary responsibility is patient care, patient support, and/or teaching and program development in the clinical sciences. Clinical faculty may also contribute to clinical research, the scholarly and service missions of the university, administrative service, and other educational activities, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(C) Research series appointments: Individuals holding appointments whose primary responsibility is research, which typically includes the generation of external funding and publication in peer-reviewed publications. Research faculty may also contribute to the pedagogical and service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(D) Affiliated series appointments: Individuals holding appointments in academic departments and colleges whose professional assignment is conditional upon the existence of a signed affiliation agreement between the university and the affiliated faculty member’s employer under which the employer is responsible for at least half the affiliated faculty member’s compensation may hold regular faculty or academic titles preceded by the term “affiliated.”

(E) Educator series appointments: Individuals holding appointments whose primary responsibility is in the pedagogical mission of their unit. Educator series faculty may also contribute to the development, administration, and operation of instructional programs, to the scholarship of teaching and learning or of their academic discipline, and to the service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(F) Practice series appointments: Individuals holding appointments whose primary responsibility is specialized instruction based on their professional experience outside of the university. Practice series faculty may also contribute to the scholarly and service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(G) Other qualified title appointments - adjunct, visiting, volunteer, lecturer or clinical: Individuals who hold part-time or temporary appointments or who serve on a volunteer basis may hold regular faculty or academic titles preceded by "adjunct," "visiting," or "volunteer," or the title of lecturer. In the college of medicine, such individuals may also hold regular faculty titles above the rank of instructor with the insertion of, or preceded by, "clinical" (for example, associate clinical professor). The terms of these appointments may vary according to the needs of the university. Notice of reappointment/ nonreappointment is not required.

(H) Notice and terms of appointment, reappointment and nonreappointment shall be given to each individual in writing by the dean of the college or school concerned or by the appropriate vice president.

(I) Individuals holding qualified title appointments shall not be eligible for tenure.

• Effective: September 1, 2011
• Date: July 26, 2011 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 124.11; R.C. 3361.03.
• Prior Effective Dates: February 8, 1982; March 30, 1984; June 10, 1990; February 28, 1995; December 1, 2010

The board may, upon recommendation of the president, appoint professors to special positions with the titles of distinguished research professor, distinguished teaching professor, distinguished service professor, distinguished professor, professor emeritus and graduate fellow.

• Effective: April 20, 2000
• Date: March 31, 2000 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 124.11; R.C. 3361.03.
• Prior effective dates: February 8, 1982; July 15, 1987; June 10, 1990

(A) Degrees and certificates shall be granted by the board of trustees to, and conferred by the president on, candidates recommended by the respective college and school faculties. They shall be conferred at the end of each full term of the academic year or on special occasions, and may be conferred in absentia upon recommendation of the appropriate dean and with the approval of the president.

(B) All diplomas and certificates shall be signed by the chairperson of the board of trustees, the president of the university, the secretary of the board of trustees, and the dean of the college or school of the recipient, and the seal of the university shall be affixed thereto. The several colleges may themselves award, to degree recipients only, testimonials attesting to the completion of a specified set of courses within programs approved by the board of trustees.

(C) Honorary degrees and other honors and awards may be granted by the board of trustees on recommendation by the president of the university, assisted by a committee on university honors, said committee to be appointed by, and advisory to, the president.

(D) Certificates of completion may be awarded as verification of participation (attendance) in non-degree credit courses, workshops and programs by the academic unit offering such courses, workshops, or programs.

• Effective: June 15, 2012
• Date: May 29, 2012 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 R.C. 1713.02 R.C. 3333.07
• Prior effective dates: March 16, 1978; March 1, 1979; April 17, 1980; June 21, 1980; April 21, 2000

No graduate degree may be granted to any faculty member above the rank of instructor who teaches in the same department or division in which the degree is to be granted. The only exception to the above rule applies to those members of the faculty who were, as of September 1, 1963, candidates for advanced degrees.

• Effective: February 15, 2008
• Date: January 29, 2008 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03.
• Prior effective dates: March 16, 1978

A valid University of Cincinnati photo identification card is the identification required when using the library. Patrons may have access to the University of Cincinnati libraries' collections and services based on published library policy as established by each library jurisdiction and the appropriate provost. Departmental library hours vary and are posted at each location.

• Replaces: Former Rule 3361:50-43-12 of the Administrative Code
• Effective: June 17, 1998
• Date: May 28, 1998 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 R.C. 3345.21
• Prior effective date: March 16, 1978

(A) Primary: this category includes the faculty, staff, and students of the medical center. They have full access to the libraries’ information resources, which includes circulation privileges and on-site and remote access to electronic resources, and to the libraries’ services, including reserve materials and document delivery.

(B) Secondary: this category includes non-medical center University of Cincinnati students, faculty, and staff, and the students, faculty, and staff of OhioLINK institutions. They have access to the information resources and services when in accord with policies of the particular service.

(C) Other: 

1. The general public, businesses, and organizations have access to the libraries’ facilities and resources on site. Library memberships may be purchased by individuals and groups to access all or most services and resources. Businesses and organizations may also gain access to resources and services through contractual arrangements. 
2. Individuals who are not University of Cincinnati students, faculty, and staff, but who are in some way affiliated may be granted temporary privileges at the discretion of the librarian. At times, a program or course is offered in community institutions that may be affiliated with the medical center, or the instructor may be from the medical center. This may also include certain categories of alumni and donors.

• Effective: June 17, 1998
• Date: May 28, 1998 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03 R.C. 3345.21
• Prior effective date: March 16, 1978

(A) Practice quarter registration: students on approved professional practice assignments are involved in a full-time academic experience at the University of Cincinnati. In order to be officially considered a full-time student of the university and to receive credit for a practice quarter, each student is required to register with the university while on practice assignment. The registration form used is the "Professional Practice Quarter Registration" card. This card must be completed and mailed (preferably by certified mail) to the division of professional practice no later than the second day of the official practice quarter as shown on the professional practice calendar. Any student who fails to register is unofficially withdrawn from the professional practice program and thus may not receive credit for the practice quarter.

(B) Student practice quarter report: All students are requires to complete the report covering the practice quarter and provide this report to the division of professional practice no later than three school days prior to the required post work quarter interview with their faculty adviser.

(C) Performance evaluation: All students are evaluated by their employers each practice quarter using the "Employer Appraisal of Professional Practice Student" form. Professional practice faculty advisers also assess student performance and assign grades for practice quarters.

(D) Standards of professional conduct: Each student is expected to meet all of the requirements of professionalism inherent in the employing organization. The student must work the entire quarter as prescribed on the professional practice calendar, except when given prior permission for an irregularity by his/her professional practice faculty adviser. If a student cannot report for work on a scheduled work day, his/her employer should be advised as soon as possible. The professional practice faculty adviser should also be advised if it seems likely that the absence will extend beyond one or two weeks.

Should an absence exceed three weeks of the practice quarter, the student must request an "Administrative Waiver" for that practice quarter. The student must immediately inform his/her professional practice faculty adviser of the situation and complete and return three copies of the "Student Petition Form", including on the form a detailed explanation of the reasons for requesting an "Administrative Waiver". Students observe only company holidays, not university holidays or vacations, while on their practice assignments. If a student spends all or a material part of a practice quarter in activities other than working on an approved practice assignment with an employer participating in the program, or substantially fails to meet the published standards of conduct for the practice quarter, the student will receive an "Administrative Waiver" or an "Administrative Waiver with Prejudice" for that quarter. 

1. An "Administrative Waiver" has no detrimental effect on the student's certification. This designation is utilized when the student is unable to secure or complete an appropriate practice assignment through no fault of his/her own, such a failure to secure an appropriate assignment due to the economy after all reasonable efforts, termination of an assignment for reasons other than performance, illness for such a period of time as to negate the educational value of a practice period, participation in a "ROTC Summer Training Unit" or any other situation where a penalty regarding certification would be inequitable in the judgment of the professional practice faculty adviser and the division of professional practice’s professional standards review committee. 
2. An "Administrative Waiver With Prejudice" will result in the loss of one scheduled practice quarter in relation to certification. This designation is utilized when the student is unable to secure or complete an appropriate practice assignment due to failure or refusal to comply with his/her responsibilities for the practice quarter, such as personal restrictions as to geographic location, section availability, salary level, or because of violations of published standards of conduct for the practice quarter. This action recommended by the professional practice faculty adviser could be coupled with professional practice and/or college academic sanctions such as probation, suspension, etc. The University of Cincinnati student code of conduct is applicable to students while on professional practice assignments. 

(E) Academic quarter interviews: During the academic quarter following a practice quarter, each student is required to schedule and complete an individual interview with his/her professional practice faculty adviser. 

(F) Summary of prime requirements: All students who have registered on time for the practice quarter must complete the following prime requirements to receive a grade of "S": 

1. Submit both parts of the "Student Practice Quarter Report" on time. 
2. Perform work which the employer evaluates as satisfactory or better.
3. Work the entire quarter as prescribed by the professional practice calendar, except when excused by the professional practice faculty adviser. 
4. Schedule and complete an interview with his/her professional practice faculty adviser following the practice quarter. The satisfactory or unsatisfactory completion of each practice quarter is recorded on the student's university academic transcript. 

• Effective: July 16, 1998
• Date: June 24, 1998 (signature on file)
• Promulgated under: R.C. Section 111.15 
• Rule amplifies: R.C. 3361.03. 
• Prior effective date: March 16, 1978

(A) The vice provost for graduate studies and dean of the graduate school shall, under the general supervision of the executive vice president for academic affairs and provost, be responsible for all matters pertaining to the supervision of graduate education within the university other than professional degrees in doctor of pharmacy,” “doctor of medicine,” and “juris doctor.” The all-university graduate faculty organization and the graduate council shall report to the vice provost for graduate studies and dean of the graduate school. The fellows of the graduate school shall report to the vice provost for graduate studies and dean of the graduate school.

(B) The executive vice president for academic affairs and provost may assign additional responsibilities to the vice provost for graduate studies and dean of the graduate school.

• Effective: July 14, 2021 
• Date: June 22, 2021 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.03.
• Prior effective dates: March 16, 1978; October 26, 1978; May 24, 1980; November 1, 1984; December 18, 1985; April 15, 1991; June 17, 1998; July 13, 1999; January 14, 2005; July 13, 2007; September 15, 2012

The all-university graduate faculty has the responsibility for determining educational policies and regulating requirements for the admission of students, their candidacy, and the awarding to them of degrees. The executive officer of the faculty is the vice provost for graduate studies and dean of the graduate school, who is assisted in their duties by a graduate council, the members of which are chosen as representatives of the major graduate program groupings.

(A) Vice provost for graduate studies and dean of the graduate school. The graduate school is headed by the vice provost for graduate studies and dean of the graduate school, who reports directly to the executive vice president for academic affairs and provost. In this capacity, the vice provost for graduate studies and dean of the graduate school will: 

1. Assume the central role in all graduate programs throughout the university, including joint graduate-professional programs but excluding professional programs leading to the “doctor of medicine” (college of medicine), “juris doctor” (college of law), and “doctor of pharmacy” (college of pharmacy) degrees. The vice provost for graduate studies and dean of the graduate school will serve as coordinator to such programs; provide central administrative services; help define and maintain standards; serve as the advocate for graduate education at the university; and exercise leadership in strengthening existing graduate programs and initiating new ones to foster excellence in teaching and research. 
2. Consult with deans of colleges containing graduate programs and be advised by the graduate council. 
3. Chair meetings of the graduate council and the all-university graduate faculty. The vice provost for graduate studies and dean of the graduate school is an ex-officio member of all committees of the graduate faculty.
4. Assign and monitor departmental allocations of all graduate funds.
5. Be consulted by the executive vice president for academic affairs and provost on decisions regarding promotion, appointment, and reappointment of members of the graduate faculty.
6. Be responsible for interaction with the “Ohio board of regents” on all matters concerning graduate education (university policy). 
7. Provide leadership especially for those programs which cut across conventional departmental or college lines.

(B) University graduate faculty: 

1. The university graduate faculty shall include all faculty designated graduate faculty by each program as determined by criteria set by programs and graduate council and approved by the vice provost for graduate studies and dean of the graduate school.
   1. Members of the university graduate faculty shall: 
      1. Have voting rights, 
      2. Be eligible for committee appointments, and
      3. Be eligible for membership on the graduate council.
   2. Candidates seeking appointment to the university graduate faculty must be nominated by their academic graduate programs following an academic program-level peer-review process. Nominations are to be submitted by an academic program to the vice provost and dean of the graduate school in the form and manner set forth in the graduate faculty status policy. Faculty members who are not nominated by their program may petition the vice provost for graduate studies and dean of the graduate school for membership consideration.
   3. Appointment and reappointment to the university graduate faculty is subject to the following policies and procedures: 
      1. The vice provost for graduate studies and dean of the graduate school has the responsibility for making all appointments and shall have authority to accept or refuse the recommendations of the nominating academic program. In making this determination the vice provost for graduate studies and dean of the graduate school shall utilize the following criteria: 
         1. The candidate must possess appropriate credentials as defined and approved by the academic program. 
         2. The candidate must have demonstrated the ability to conduct and guide graduate research or other creative professional contributions at an advanced level. In addition, the candidate must be engaged currently in research, scholarship or creative professional activities that are indicative of substantive contributions to the field.
      2. In instances of refusal, the vice provost for graduate studies and dean of the graduate school shall provide a letter to the graduate program director articulating the basis for refusal.
      3. All faculty appointed as university graduate faculty shall undergo review for reappointment concurrent with external program review. The process and criteria are set by the program and approved by the vice provost for graduate studies and dean of the graduate school. Faculty not reappointed shall cease to be university graduate faculty.
      4. Members of the university graduate faculty shall be appropriately identified by the graduate school.
      5. All faculty holding the title of university graduate faculty as of November 15, 2011 shall retain that status until the next external review of their programs, at which time they will be reviewed for reappointment in accordance with this rule.
2. Role of the graduate faculty:
   1. To chair thesis and dissertation committees. Only university graduate faculty members are permitted to chair these committees.
   2. To provide leadership for graduate education and scholarly or creative activity within each academic program.
   3. To support the mission of the graduate school, including serving on the university graduate council if elected, as outlined in paragraph (B)(4)(a) of this rule.
3. Fellows of the graduate school: the fellows of the graduate school are chosen from the university faculty in recognition of their outstanding scholarly accomplishments. Recommendation is by the fellows, and appointment is by the board of trustees for life. (4) Graduate council:
   1. Composition of the graduate council: the graduate council shall consist of representatives from the graduate faculty, elected by the graduate faculty members of each group listed below for a period of two years. The associate deans of the graduate school shall be nonvoting, ex-officio members of the council, and in addition, one graduate student, elected by the graduate student governance association, shall be a voting member of the council. Each member of the council is instructed and empowered to appoint an alternate for attendance at meetings which the member is unable to attend. The composition of the graduate council shall consist of one representative from each of the following: Chair of the college of arts and sciences council on graduate affairs Humanities (college of arts and sciences) Social/behavioral sciences (college of arts and sciences) Natural/physical sciences (college of arts and sciences) College of business College-conservatory of music College of design, architecture, art, and planning College of education, criminal justice, and human services College of engineering and applied science College of medicine College of law College of nursing College of pharmacy College of allied health sciences Graduate student governance association Faculty senate (two representatives) University libraries Registrar’s office
   2. Duties and responsibilities of the graduate council: the graduate council shall meet at regularly established times or at the request of two or more elected council members in order to consider matters pertaining to the policy of the graduate school, and to present recommendations to the faculty; it shall keep written minutes of its meetings. No observers are permitted at meetings of the graduate council unless prior permission is obtained from the council. The secretary to the council is instructed to make a special effort to inform colleges of decisions affecting them. The duties of the graduate council will be: 
      1. To assist the vice provost for graduate studies and dean of the graduate school in enforcing the rules and regulations of the graduate faculty.
      2. To propose and consider measures and policies for the improvement of the graduate school. 
      3. If called upon by the vice provost for graduate studies and dean of the graduate school to assist in matters of discipline, and in deciding upon petitions of the students and staff members.
      4. To codify and publish the rules and regulations of the graduate faculty and to review the content of the “graduate handbook.”
      5. To receive applications for new graduate programs. Each application should set forth the qualifications of the departmental staff desiring to offer work, its material equipment to that end, an outline of the work it proposes, and the benefits of adding the subject to the graduate curriculum. After an investigation, the council will report to the graduate faculty its approval or disapproval of the application; adoption to be by a majority vote of the graduate faculty.
      6. To keep the faculty from which a council member is elected properly informed of the policies considered and the business transacted by the council. This will be the responsibility of the individual members of the council to the groups they represent.
   3. Board approval: It is understood that any action taken (by the graduate council and/or graduate faculty) shall be in conformity with the by-laws and rules of the board of trustees and shall be subject to the approval or disapproval of the board.

• Effective: July 14, 2021 
• Date: June 22, 2021 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.
• Prior effective date: March 16, 1978; October 20, 1999; February 14, 2001; October 21, 2002; April 18, 2005; July 13, 2007; April 14, 2008; December 1, 2011; September 15, 2012

(A) Credit hours/program-specific and university requirements 

1. A minimum of sixty (if the student has earned a master’s degree) or ninety (if the student has not earned a master’s degree) semester credit hours of graduate work in one graduate program shall be successfully completed for a doctoral degree including credits for dissertation research. In no case, however, shall a degree be granted solely on the basis of accumulated credit hours. The doctoral degree will be granted for no less than the equivalent of three years of fulltime graduate study.
2. Graduate programs shall recommend students for the doctoral degree after they have met all program-specific and university requirements for the degree including satisfactory completion of an approved dissertation or other culminating project.
3. The final thirty semester credits must be completed under the direction of graduate faculty from the University of Cincinnati.
4. Prior to admission to doctoral candidacy, doctoral students shall complete a residency requirement of a minimum enrollment of ten graduate credit hours per semester for two out of three consecutive semesters of study including summer. 

(B) Candidacy

1. Doctoral students shall complete a departmental certification process for doctoral candidacy. The nature of this departmental certification process and the rules governing its administration shall be determined by the doctoral program in which the student is enrolled.
2. A doctoral student shall be admitted to candidacy when he or she has achieved a grade point average of at least 3.0 for all doctoral course work, satisfactorily completed all pre-candidacy requirements as specified by the doctoral program in which the student is enrolled, and successfully completed the departmental certification process. 
3. Once a student is admitted to candidacy, he or she shall register for at least one graduate credit hour in the fall semester of each year to maintain his or her graduate student and candidacy status. 

(C) Time limitation

1. The period from time of matriculation to a doctoral program to candidacy shall not exceed five consecutive years unless otherwise approved by the dean of the graduate school. 
2. The period of time from admission to doctoral candidacy to completion of the doctoral degree shall not exceed four consecutive years unless otherwise approved by the dean of the graduate school. 
3. The period of time from matriculation to graduation shall not exceed nine years regardless of the pre- and post- candidacy periods. 

(D) Dissertation Each Ed.D. and Ph.D. candidate shall produce an approved dissertation that demonstrates high scholarly achievement based on the candidate’s original research or creative activity. Other doctoral programs may require students to complete other types of capstone experiences. 

(E) Dissertation committee Following admission to doctoral candidacy and the selection of a research topic and research mentor, a dissertation committee shall be appointed by the vice provost and university dean of the graduate school according to the recommendation of the doctoral program in consultation with the research mentor and student. 

1. The research mentor shall serve as chairperson of the dissertation committee. 
2. A dissertation committee shall be composed of a minimum of three full-time faculty members with professorial rank at the University of Cincinnati. The committee chair must be a member of the graduate faculty.
3. Individuals with appropriate expertise may be added to a dissertation committee if nominated by the candidate and approved by the committee chairperson and doctoral program. Such persons shall serve without compensation from the university or candidate, and shall be full voting members of the committee. 

(F) Final defense of dissertation Once a dissertation is deemed to be satisfactory with respect to its form and content by the committee, a final defense shall be announced under dissertation defense announcements on the graduate school website. 

1. The defense is open to the public and all members of the academic community.
2. Under the standard dissertation defense procedure, the candidate will answer pertinent questions put by members of the committee following an oral presentation of the dissertation.
3. After the committee has completed its questioning, other persons present will have an opportunity to submit questions or comments. 
4. At the conclusion of the defense, the committee will withdraw and render a decision regarding the acceptability of the dissertation and its defense, and report its decision to the candidate. In the case of a favorable decision, this decision shall be communicated to the graduate program and the graduate school. Dissertation approval requires a favorable decision by the candidate’s dissertation committee. 

(G) Petitions for reinstatement and extension of candidacy Students may petition graduate council for extension of their doctoral candidacy through their program, college, and the vice provost and university dean of the graduate school prior to its expiration. Students whose candidacy has expired may petition for both reinstatement and extension of candidacy using the same administrative procedure. If reinstatement is approved, the student will be readmitted to candidacy only after satisfying the formal candidacy examination requirements administered by the department. Each department shall establish and publish a policy concerning extension of degree candidacy and requirements for reinstatement into candidacy subject to the approval of the vice provost and university dean of the graduate school.

(H) Publication of dissertations Dissertations completed as part of the degree requirement for the doctoral degree shall be published and made freely available in hard copy and/or electronic form. A request to delay publication of a dissertation may be made to the vice provost and university dean of the graduate school to allow intellectual property related to the content of the dissertation to be appropriately protected.

• Effective: September 15, 2012
• Date: August 30, 2012 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.
• Prior effective dates: March 16, 1978; October 15, 1985; December 19, 2001; March 21, 2005; July 13, 2007; February 15, 2008; April 7, 2008

(A) Eligibility of university faculty and administrators for graduate degrees: no graduate degree will be granted to any faculty member above the rank of instructor who teaches in the same department or division in which the degree is to be granted. This rule applies also to adjunct appointments at any professorial rank and to interdisciplinary degrees.

No holder of an academic administrative title of assistant dean or equivalent or above shall be granted a graduate degree from the University of Cincinnati. This rule applies only to those who hold faculty rank above instructor. Those holding “equivalent rank” must petition the graduate council.

(B) Restricted research for theses and dissertations: the right to open exchange of information and opinion in faculty relations with students carries the obligation to avoid comments or violations of confidentiality that would reduce free expression or inquiry by students.

A faculty member has the right to publish his/her research findings and the right to protection against retaliation because of displeasure over his/her conclusions by the public, administration, government, or others. He/she has the concomitant responsibility to refrain from conducting secret, nonpublishable research as part of his/her university duties.

Student involvement in industrial proprietary projects should be permitted only when these projects in no way restrict the student’s ability to fulfill his or her degree requirements, which includes the obligation to publish dissertation results.

• Effective: February 15, 2008
• Date: January 29, 2008 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.
• Prior effective dates: March 16, 1978; October 20, 1999; October 21, 2002; March 21, 2005

(A) Applicability. These rules apply to all graduate tuition scholarships, assistantships and fellowships distributed by the graduate school using university general funds. They do not apply to similar awards or compensation earned from other sources of funding. However, units supporting graduate students from other funding sources are urged to treat these rules as best practices in the administration of all graduate awards. In all cases, regardless of the source of funding, students shall be informed of the terms and conditions of all graduate awards.

(B) Purpose of awards. Graduate awards to a student should be regarded as support for an apprenticeship period during which the student enhances his or her scholarly and professional skills. Any assignments that result from a graduate award must be consistent with the student’s academic pursuits.

(C) Types of awards. Awards are based on academic merit, and the graduate assistant is first and foremost a student. Awards are made to students who have attempted fewer than one hundred seventy-four semester graduate credit hours. Award types include:

1. University graduate scholarships that cover instructional and/or general fees;
2. Graduate assistantships that provide a stipend that obligates the student to specified research, teaching, service or administrative responsibilities;
3. Fellowships that provide a stipend without research, teaching, service or administrative obligations.

(D) Eligibility criteria for awards must be published by graduate programs that make awards and appointments.

(E) Students who receive a university graduate scholarship but no graduate assistantship or fellowship shall not be assigned duties that are not required of unsupported students.

(F) Terms and conditions of appointments. Offers of graduate awards shall be conveyed to students as promptly as possible in writing and shall contain information about the amount and duration of the award, a general description of the obligations and responsibilities accepted by the student as part of the award, a reference to sources of information about academic requirements for degree completion, a description of the conditions under which either the student or unit may terminate the award prior to its enddate, and criteria for reappointment.

(G) Students receiving graduate assistantships are required to register for at least twelve graduate credit hours each semester of the academic year.

(H) Students receiving university graduate scholarships who register for over eighteen credit hours per semester are subject to tuition and general fee charges for the excess hours.

(I) Minimum stipends are set by the vice provost and university dean of the graduate school.

(J) Procedures and policies related to termination, temporary absence and reappointment are described in the university graduate handbook.

(K) Graduate assistantship awards obligate awardees to no more than an average of twenty hours per week of services. These services must make a substantive contribution to the student’s academic and professional development.

(L) Students with graduate awards have the right to engage in collateral employment so long as it is consistent with the University of Cincinnati’s collateral employment policies.

(M) Graduate assistants are entitled to a discount at the university bookstore.

• Effective: September 15, 2012 
• Date: August 30, 2012 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.
• Prior effective dates: March 16, 1978; December 19, 2001; July 23, 2004; April 18, 2005; July 13, 2007; April 7, 2008

(A) Subject to the written approval of the executive vice president for academic affairs and provost, the vice provost for graduate studies and dean of the graduate school shall maintain policies and procedures governing graduate programs in a graduate handbook. The graduate handbook shall establish the following: baseline admissions requirements; definition of a graduate student; graduate credits; minimum degree requirements and time limitations for obtaining a master’s degree; guidelines for individualized interdisciplinary programs; minimum academic standards; and consortium arrangements. The graduate handbook shall be consistent with university rules and policies, and in compliance with all applicable laws and regulations. The graduate handbook does not apply to professional programs leading to a degree in doctor of medicine, juris doctor, or doctor of pharmacy.

(B) Amendments to the graduate handbook shall be recommended by the vice provost for graduate studies and dean of the graduate school following consultation with graduate council and the office of general counsel. Amendments to the graduate handbook must be approved in writing by the executive vice president for academic affairs and provost.

(C) Upon receiving written approval amending the graduate handbook, the vice provost for graduate studies and dean of the graduate school, or designee, shall send the new version of the graduate handbook to all applicable graduate school students, faculty, and staff. The newest version of the graduate handbook must also be published on the graduate school’s website.

• Replaces rules: 3361:50-77-12, 50-77-14, 50-77-17, 50-77-19, 50-77-21, 50-77-22
• Effective: July 14, 2021 
• Date: June 22, 2021 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.
• Prior effective date: March 16, 1978; October 15, 1985; October 17, 1990; June 17, 1998; April 20, 2000; April 3, 2001; February 11, 2002; February 13, 2004; March 21, 2005; April 18, 2005; July 13, 2007; February 15, 2008; September 15, 2012

(A) Students attending law schools fully accredited by the "Association of American Law Schools" and the "American Bar Association" may be considered for admission with advanced standing.

(B) Law school work will be evaluated and credited toward the "Juris Doctor" requirements as determined by the associate dean. A maximum of two years of credit can be applied. The right is reserved not to grant credit for work done in another law school.

(C) A student should submit the transfer application and the application fee, a "Law School Data Assembly Service" report, law school transcript, recommendations from two law school professors, and a letter of good standing from the dean or registrar. No applicant will be admitted who is not in good standing with a law school previously attended.

• Effective: August 23, 1996
• Date: August 5, 1996 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03; R.C. 3345.06.
• Prior effective date: March 16, 1978

(A) Eligibility to continue study. 

1. In order to be eligible to continue study in the college of law, a student must attain a cumulative average of at least 2.0 honor points for each year of study completed prior to the student's final year or semester as the case may be. A year of study is two consecutive semesters of study neither of which was included in another year of study. To be eligible for graduation, the cumulative average for all semesters of study must be 2.0 honor points or better. For the purpose of applying this section and for no other purpose whatsoever, the honor points earned by a student in a course in which the student's provisional grade is an incomplete shall be credited to the semester in which the student completes the course. 
2. A student who fails to comply with the standards set forth in paragraph (A)(1) of this rule and whose cumulative average for the year of study is below 1.5 shall be notified in writing by the dean that the student is ineligible to continue study. 
3. A student who fails to comply with the standards set forth in paragraph (A) (1) of this rule and whose cumulative average for the year of study is 1.5 or higher shall be notified in writing by the dean that the student is ineligible to continue studies in the college of law but that the student will be granted one probationary semester if the student submits a written request within a time period specified in the notification. The student’s exclusion shall be final if the student fails to submit the request within the time period specified.
4. The student’s courses for the probationary semester must be approved in advance by the associate dean and must be selected from a list of courses identified by the “Academic Policy and Curriculum Committee” and approved by the faculty.
5. The exclusion of a student who submits a request for a probationary semester is final if the student’s average for the probationary semester is below 2.6 honor points and the student’s cumulative average is below 2.0. The student shall be notified in writing by the dean that the student is ineligible to continue study. 
6. Any student entering the college whose past performance indicates that the student may have difficulty in maintaining a satisfactory scholastic level, and any student whose cumulative average in the college is below 2.2 shall be notified of the opportunity of consulting with the “Committee on Student Petitions and Scholastic Review.” If the student indicates a wish to utilize the services of the committee, the committee will analyze the particular problems and needs of the individual student. Based upon this analysis the committee will make specific recommendations including the possible use of any guided study programs that the college has adopted. 

(B) Degree requirements. 

1. In order to be eligible for the degree of juris doctor, a student must have: 
   1. Obtained a baccalaureate degree from an approved educational institution prior to commencing the study of law; 
   2. Completed a residence period of three academic years or its equivalent;
   3. Completed the required subjects (including the writing requirement) and sufficient elective subjects to make an aggregate of ninety semester hours;
   4. Earned passing grades in ninety semester hours of work;
   5. Attained an over-all scholastic average of at least 2.0 honor points.
2. The required subjects are as follows: Advocacy Two hours Civil Procedure Six hours Constitutional Law Six hours Contracts Four hours Criminal Law Three hours Introduction to Law One hour Legal Research and Writing Two hours Professional Responsibility Two hours Property Four hours Torts Four hours In addition, every student must successfully complete one seminar and one of the following options:
   1. A casenote or comment for law review; or 
   2. The writing requirements for the Anderson moot court requirement; or 
   3. A supervised writing project; or 
   4. A drafting course; or 
   5. An individual research project; or
   6. A second seminar. For the purpose of this requirement, a seminar is a classroom course designated as such. Ordinarily, a course designated as a seminar has an enrollment limited to about fifteen students whose grades are based on the successful completion of a research paper no shorter than thirty pages and may also be based, in part, on class participation. An "F" or "U" does not constitute successful completion. 
3. It is a requirement for graduation that a student complete, in an aggregate of ninety semester hours, at least seventy-seven classroom credit hours. Generally, the required and elective courses as well as the required seminars are classified as classroom credit offerings. Non-classroom credit offerings include: individual research, law review, extern program, moot court, fourth semester moot court, moot court editor, senior moot court, and supervised writing. 

(C) Honor system. The conduct of a student in connection with his/her law study, including the taking of examinations and the submission of seminar papers, shall be governed by an honor system adopted by the student bar association of the college of law and approved by the faculty.

• Effective: July 14, 2006
• Date: June 26, 2006 (signature on file)
• Promulgated under: R.C. Section 111.15
• Statutory authority: R.C. 3361.
• Rule amplifies: R.C. 3361.03
• Prior effective date: March 16, 1978; November 30, 1983; March 30, 1984; July 1, 1985; April 15, 1986; July 1, 1987; April 2, 1993; April 19, 1995; August 23, 1996; April 20, 1998

(A) Any student who has reason to believe that his final grade in any course or seminar was determined as a result of prejudice or caprice shall consult with the faculty member who determined the grade. A request for consultation shall be made within two weeks after the student receives the grade. If such request cannot be made because the student is unable to contact the faculty member personally or by telephone within that time, a written request mailed to the faculty member at the law school within the two week period shall satisfy this requirement. The faculty member shall consult with the student promptly after receipt of a request. If the faculty member or the student is absent from the greater Cincinnati area at the time the request is made, the consultation shall occur within two weeks after both are in the area.

(B) If after such consultation the student has reason to believe that his grade was determined as a result of prejudice or caprice he may file a complaint with the dean of the college of law. The dean shall refer the complaint to the petitions committee and send a copy to the faculty member involved. The complaint shall be filed with the dean within two weeks after the consultation described in A or within two weeks of the student’s having discovered that consultation is not possible.

(C) The complaint shall contain a statement of facts indicating the basis for the student's belief that the grade was determined as a result of prejudice or caprice. Allegations that the grade was so determined that the grade was so determined or that the grade was low or failing, or both, will not alone suffice. The complaint shall also contain an allegation that the consultation required in A has occurred or a statement of facts indicating the student's inability to comply therewith. The committee shall review the complaint and on the basis of its factual allegations decide whether a hearing should be held. A hearing shall be held promptly if any two members of the committee so vote. Unless two members so vote, the complaint shall be dismissed and the matter deemed concluded. 

(D) Hearings shall be before the committee. The committee shall arrange for the production of all documents considered in determining the grade. If requested by the committee, the student shall produce his notes for the course and, if the grade was based in whole or part on a paper or papers, the research materials assembled by the student preparatory to writing the paper or papers. Upon request the student shall be provided a copy of the examination questions and his answers thereto before the hearing. The student shall appear at the hearing or his complaint shall be dismissed and the matter deemed concluded. The faculty member involved may appear at the hearings. He shall appear if available, if the student so requests. The hearings should be scheduled so as to try to accommodate the availability of both the faculty member and the student. The hearings shall proceed on an informal basis with a full presentation of all relevant evidence, including an analysis by the faculty member involved of the questions and answers. Expert witnesses may appear. The student shall have the burden of persuading the committee that the grade was determined as a result of prejudice or caprice.

(E) If a hearing is held, the committee shall decide if the grade was determined as a result of prejudice or caprice. A majority vote of the members of the committee shall be necessary for a decision that the grade was so determined. It shall report its decision and the vote thereon to the dean who shall place the question on the agenda for the next scheduled faculty meeting. At that faculty meeting the committee shall reports its decision for review. Thereafter the faculty member involved and the student member of the committee may make statements. They shall not be present during the faculty discussion and voting. A majority vote of those present shall be required to change the committee's decision. The faculty action shall be final. If it is decided that the grade was determined as a result of prejudice or caprice, the committee, after consultation with the student and the faculty member involved, shall determine the appropriate grade. The grade may be higher, lower, or the same as the original grade or a grade of "S" may be given if deemed appropriate. A reevaluation, when made, shall be final.

(F) If one of the members of the committee is the person who determined the grade, the dean shall appoint another full-time faculty member to sit in his place throughout any proceedings herein described. If the student member of the committee is the student complainant, another student shall be appointed to take his place in accordance with existing procedures. The student member may disqualify himself from a case for cause at any stage of the proceedings described herein. In that event another student shall be appointed to take his place, in accordance with existing procedures, for purposes of the remaining proceedings in that case.

(G) These procedures shall take affect and apply to the final grades given for courses and seminars in the spring semester of nineteen hundred and seventy and thereafter.

• Effective: March 16, 1978
• Date: March 3, 1978 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.

(A) Candidates for the degree of "Doctor of Medicine" shall:

1. Satisfactorily complete the medical curriculum as approved by the college of medicine dean and faculty council, as described in the college’s academic performance standards, and guidelines for promotion boards, as periodically amended and updated. 
2. Discharge all financial obligations to the university prior to commencement. 

• Effective: December 16, 1999 
• Date: November 24, 1999 (signature on file) 
• Promulgated under: R.C. Section 111.15 
• Rule amplifies: R.C. 3361.03; R.C. 3345.21. 
• Prior effective date: March 16, 1978

(A) To qualify for the degree a student must fulfill the requirements of the program from which graduation is expected and must have at least a 2.0 cumulative quality point average. It is the student's responsibility to take the courses necessary for graduation. Transfer students must successfully complete a minimum of forty-five quarter credit hours at the college of applied science in order to receive the associate degree and a minimum of forty-five required upper division quarter credit hours to receive the bachelors degree. For a student whose registration is continuous, requirements for graduation are as stated in the "Bulletin" for the year the student first registered. When registration is not continuous, "Bulletin" requirements applying at the time of final continuous registration are applicable. Application for the diploma must be made in the college office before the designated deadline date of the year of graduation.

(B) The minimum number of quarter credit hours in the humanities and social sciences shall be thirty-six for any baccalaureate degree. These thirty-six credits must include: 

1. Freshman english (english composition I, II and III) – minimum nine credit hours. 
2. Fundamentals of speech - minimum three credit hours. 
3. Upper division courses (three hundred level and above) – minimum fifteen credit hours. 
4. Additional requirements and/or electives – nine credit hours. 

(C) The minimum number of quarter credit hours in the humanities and social sciences shall be eighteen for any associate degree. These eighteen credits must include: 

1. Freshman english (english composition I, II and III) – minimum nine credit hours. 
2. Fundamentals of speech – minimum three credit hours. 
3. Additional requirements and/or electives – minimum six credit hours. 

(D) Transfer students must apply to the humanities department for advanced standing on a course by course basis.

• Effective: March 23, 2000
• Date: March 3, 2000 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03; R.C. 3345.21; R.C. 3345.06.
• Prior effective date: March 16, 1978; September 25, 1980; January 7, 1983

(A) A student not in good standing at the end of any quarter is subject to whatever action the college deems appropriate (probation, continued on probation, advised to withdraw, suspension, dismissal). A suspended or dismissed student may appeal the college's action by writing to the dean and giving the reasons for rescinding the action.

(B) A student on probation may not hold office in any student organization at the college or represent the college or university in any official capacity. After repeated probation with inadequate improvement such student may be suspended from the university at the discretion of the dean.

• Effective: March 23, 2000
• Date: March 23, 2000 (signature on file)
• Promulgated under: R.C. Section 111.15
• Rule amplifies: R.C. 3361.03; R.C. 3345.21; R.C. 3345.06.
• Prior Effective Date: March 16, 1978; September 25, 1980