Housing

Change or Swap Rooms

We understand that from time to time, our students may be interested in getting a new room assignment. Each semester, typically beginning the third week of classes, University Housing offers students the option to swap or change their rooms.

Interested in requesting a room change for Fall 2024?

University Housing's room change process will be available in the housing portal from Wednesday, Sept. 11 at 9 a.m. until Friday, Oct. 25 at 12 p.m. (noon). Students interested in a new assignment or in swapping rooms with another student should plan to complete the process when it opens that week!

Housing Portal Housing Communities

Room Swap

Swapping rooms is a mutual agreement between two residents. 

To get started, students seeking to change rooms will log into the housing portal and select the Room Change Request tab at the top of the screen. Students will then review timeline and availability information before submitting their specific request information. You will enter your swap request and the information of the person you'd like to swap with into the comments section of the form.

Students should anticipate a response to their request in 7-10 business days to give our assignments team time to review requests and available options. 

Room Change

A room change involves moving to an empty space in another room. Students seeking a room change will complete the request form and indicate their preferred halls or room types to move to. Room change requests are subject to availability and are not guaranteed.

To get started, students seeking to change rooms will log into the housing portal and select the Room Change Request tab at the top of the screen. Students will then review timeline and availability information before submitting their specific request information. 

Students should anticipate a response to their request in 7-10 business days to give our assignments team time to review requests and available options. 

FAQs

All reassignments are subject to availability in the requested community / room type. Beyond that, please note the following reassignment restrictions:

  • First-year students may only change to spaces in campus core locations.
    Campus Core refers to those buildings that are within the primary campus perimeter. This includes the following communities:
    • Calhoun Hall
    • Campus Recreation Center (CRC) Hall, 
    • Dabney Hall, 
    • Daniels Hall, 
    • Marian Spencer Hall, 
    • Morgens Hall, 
    • Schneider Hall, 
    • Scioto Hall, 
    • Siddall Hall
    • Stratford Heights, 
    • The Eden
    • Turner Hall, 
    • University Park Apartments (UPA), and 
    • USquare    
  • Upperclass students may only change to spaces in leased locations.
    Leased locations includes all other university housing communities. This includes the following communities:
    • Bellevue Gardens, 
    • CP Cincy, 
    • Jefferson House, 
    • The Eden
    • The Union on Taft,
    • University Edge, and 
    • 101 East Corry

Once the Room Swap Request form opens to all students, you will be able to sign into the housing portal and complete the change process by navigating to the Room Change Request tab. You will then review timeline and availability information before submitting your specific request information. 

Room changes request forms will be reviewed as quickly as possible upon your completion of the form.

All change requests submitted to university housing are subject to availability and cannot be guaranteed. After University Housing staff receives your request, we will notify you of the approval or denial of the request in writing. Please allow 7-10 business days for your request to be reviewed. 

If your request is granted, you will be given 48 hours to complete the move to your new assignment. Moving carts are available for checkout at most communities' service centers. After you complete your move, be sure you check out of your previous room at the service center of your previous community. 

If your room change request was not granted, you should receive a written explanation for why. In most cases, denial of a room change request occurs because we do not have availability in the requested community or room type. 

Students that change room assignments will have their semester bills adjusted to account for the change. The change will be pro-rated. For instance, a change from a traditional community to an suite-style community will result in the pro-rated difference in the rates being added to your student bill. A change to a less-expensive room type will result in money being taken off your bill. If you have already paid your semester bill in full, the difference will be refunded to you. 

To get a better understanding of how a new assignment may impact your bill, you should review your cohort's page in the Rates section of our site to see the costs associated with your desired community / room type.