Manage your Organization

For trips outside of 100 mile radius, or overnight, it is required that organizations use University Vehicles for official organization travel. Use of personal vehicle is allowed only if rental vehicles are not available.

To rent a vehicle, organizations must:

1. Contact the University’s AAA agent at 513-762-3200 at least 14 days in advance
2. Let the agent know that they are renting vehicles as a student organization through SALD 
3. If utilizing student organization funding, the confirmation and itinerary will need to be attached to the purchase request in CampusLINK. 
   1. Purchase requests must be approved at least 10 days prior to travel, or the rental will be cancelled. 
4. If not utilizing student organization funding, your organization will be required to pay SALD via check. Please contact SALD for further information. 

In order to rent vehicles through the university:

• Drivers must be at least 18 years old for Sedans, Mini Vans & SUVs
• Drivers must be at least 21 years old for the 12 & 15 passenger vans
• Drivers must have a valid driver’s license
• Only authorized drivers who appear on the rental agreement/Vehicle Reservation Form are allowed to drive the rental vehicle
• Organization officials may not assign carpools
• Organizations must turn in a Travel Authorization Form with Travel Roster to SALD 
  

• Bank Account Request Form 
• Limited Services Engagement Form

The Office of Trademarks and Licensing is responsible for protecting and promoting the use of the University of Cincinnati's name and logos.