Promotions Request
Campus Services offers opportunities to help you spread the word about your UC campus event.
What are your options?
- Digital Signage: Numerous digital screens provide a great option to provide support to student organizations and UC departments in high traffic areas, such as Tangeman University Center, Campus Recreation Center Breezeway and Residence Halls.
- Tangeman University Center (TUC) back porch banner: Have your event seen by those walking up UCMainstreet via a displayed banner on TUC's back porch.
- TUC Poster/flyer: Post your messages on TUC's bulletin boards, 100, 200, 300 & 400 Levels.
Please read, and ensure that you understand the TUC Promotions Guidelines and Procedures before submitting. This is required to request your promotion.
Let Us Help You Promote Your Event
Promotional Methods at a Glance
| Method | Lead Time |
Details Needed | Format | Where to Submit |
|---|---|---|---|---|
| Digital Signage | 5 business days prior to promotion dates / 15 business days for artwork | Event and contact information, promotion run dates and material | Videos, JPGs or PNGs, 1920px X 1080px at 72 dpi; Video in MOV or MP4 | Promotions Request Form |
| Poster or Flyer |
N/A |
On poster: Event information, sponsor's name and contact info | 11" x 17" or smaller |
Placed on permitted locations by sponsoring group (see more information below) |
| TUC Back Porch banner | 5 business days prior to promotion dates / 15 business days for artwork* | Event and contact information, promotion run dates | PDF for print, or actual banner for posting | Promotions Request Form |
*University-wide events or other special circumstances not in the Campus Services' purview may require last-minute changes to the banner schedule. In the event a banner cannot be hung as requested, you will be notified.
Digital Signage
- Artwork for digital signage must be 1920 pixels wide by 1080 pixels high (horizontal, as image at left), at 72 dpi
- Preferred formats are JPG and PNG
- Videos are accepted - see specifications in TUC Promotions Guidelines and Procedures
- Limit text for easy readability
- Use a QR code in your sign to allow viewers find more information quickly
- Please submit request at least 5 business days in advance of run date. Submissions with less lead time may not be scheduled in time for your event, though we will do our best to do so.
Posters and Flyers
- Posters and flyers must include the sponsor’s name, contact information and the date of the event or program.
- Only pushpins or thumbtacks are permitted for the bulletin boards.
- Tape is to be used for outside posting on the metal MainStreet sign structures.
- Organization representatives are responsible for posting the posters and flyers on the bulletin boards and the outdoor metal sign structures.
- Alcohol cannot be advertised.
- Personal items for sale, roommate searches, apartment searches and local bar ads may not be posted anywhere on MainStreet.
- Off-campus, for-profit organizations are prohibited from distributing posters and flyers in TUC and SSLC.
- Posters and flyers may not be posted on walls, doors, windows, or any painted surface. Organizations that post posters and flyers on walls, doors, or windows will be subject to a removal fee.
Guidelines and Procedures
Digital Signage
Reserve image space on Campus Services digital screens for up to two weeks. When you complete the Promotions Request Form, we will deploy your image or video in Tangeman University Center (TUC), Campus Recreation Center (CRC), and residence halls in the following locations:
- TUC main Bookstore entrance
- TUC Catskeller entrance
- TUC above MainStreet Connection Center
- CRC MainStreet Breezeway/Passageway
- Residence Hall Lobbies
- TUC Video Wall
Policies and Procedures
To request Digital Signage, an organization representative must submit the Promotions Request Form. Confirmed promotions will be displayed on the multiple screens at once.
- Registered student organizations and university departments will be permitted to submit events for consideration. Submissions must be received five business days prior to the event on a first-come basis and will be prioritized according to event date, etc. If design is required, there is a charge of $75/hour, and a 15-day lead time is preferred for completion.
- Advertising deemed inappropriate will not be permitted and decisions concerning the appropriateness are at the sole discretion of Campus Services.
- Events must take place on campus and will only be advertised for 7-10 consecutive days prior.
- Groups will be limited to five event listings per semester with the exception of PAC and Student Government.
- Alcohol will not be advertised.
- Campus Services reserves the right to edit content, background, colors, etc. All material is subject to approval.
Digital Signage Artwork
Artwork submitted must be JPG or PNG with dimensions of 1920 pixels x 1080 pixels HORIZONTAL at 72 dpi.
Many digital signage screens have to be read from far away. Because of this, limit the text and detail on your artwork. Think of the signs like billboards: no more than seven (or 10 at the most) words, as people are walking past the sign and have a limited amount of time to read your message. Be sure there is adequate color contrast. Please only include (in at least 48pt font):
- Organization Name
- Event
- Time
- Location
- Tag Line
Video and Motion Graphics
You have the option to submit videos and/or motion graphics to be displayed on many of the aforementioned screens, which may include the largest portion of the video wall in TUC. Submissions may not be longer than 60 seconds, and must be submitted in either MOV or MP4 format
Any videos that use copyrighted materials without permission will be rejected. This includes still images as well as clips from movies and/or music videos. Please make sure you have permission to use every image in your video before submitting it through the Promotions Request Form.
Campus Services reserves the right to edit videos at our own discretion.